An playbook

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At CorpQNA, we use to manage our web CRM. It's a fairly sophisticated product, and there are a few tricks that I've learned that I thought that I would share.

Send out your newsletters using tags

Avoid using the "manual" message to send newsletters. Using tags lets you easily control large sends, and then also lets you repurpose your content for future users.

  • Create a new tag, and tag yourself with it, that says "Blue Newsletter".
  • Write your email, and target it at people only with the "Blue Newsletter" tag.
  • Tag some small % of your users with the "Blue Newsletter" and watch open / click rates.
  • Monitor open / click rates via intercom.
  • Once you are happy with your results - resend it to the whole group.

Use LastContacted to reduce email overload

It can be overwhelming to put together a DRIP campaign for your website. Given intercom's interface, it's kind of hard to know who is going to receive what message, at what time.

What this often leads to is users being blasted by multiple emails in too short of a time period.

Intercom has a field called LastContacted. In all of your Auto messages, just make sure LastContact > 3 days, so that you don't contact your users more than every 3 days, regardless of whatever other rules you've setup.

Use a big call to action near the top of your newsletter

We've found that most users click the first big link they see. Maybe this is because they don't read the whole newsletter, maybe because they are trained that way, who knows. In any case, it's good to take advantage of that by putting a big call to action in a large font right near the top of your newsletter. It will probably get the most clicks.

Tag your links with Google Analytics Campaigns

Assuming you use Google Analytics, you can tag each link separately with the utm_* keywords. This lets you see how each link is doing.

Use Intercom as a lightweight email list for your leads

If you have users who are not using your product, but perhaps have signed up for your newsletter, make sure they are on your list by dropping your intercom javascript on the "Thank you" page. Mark these users separate from logged in users. Beware, though. With the new intercom pricing, this can be prohibitive since you may have a lot more people signing up for your mailing list than actually using your product, and you are charged by the active user.

Copy the intercom playbook

If you don't know what to do with your email campaign, start by copying the experts. Here's a great article from intercom on some ideas to include in your campaign.

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